Administrative Assistant

Location: Seattle, WA

Type: Full Time

Min. Experience: Entry Level

MG2 is looking for a talented Administrative Assistant to work in our Seattle office.

MG2 partners with businesses around the world to create meaningful transformation through architectural services, planning, interior design, brand strategy, and consulting services. MG2 is consistently ranked among the largest architecture firms in the nation and among the top retail design firms in the world. MG2 serves clients around the globe from four offices: Seattle, WA; Irvine, CA; Washington, DC and Shanghai.

This position will provide Administrative support for a Regional Team within a larger Studio account. 

Responsibilities:

  • Prepares documents and completes forms
  • Coordinates travel
  • Processes invoices, check requests, and contracto payments
  • Arranges catering for client meetings and team events
  • Maintains team calendar
  • Sets up for meetings
  • Orders supplies specific to the team
  • Maintains contract and project files
  • Completes data entry
  • Prints reports
  • Faxes, copies, and scans

Qualifications:

  • 3+ years of administrative experience
  • MS Office proficiency in Word, Excel, PowerPoint, and Outlook
  • Strong customer service skills
  • Proactive and enthusiastic demeanor
  • Attention to detail
  • Ability to multi-task
  • Excellent communication skills (both verbally and written)
  • Strong organizational skills
  • Ability to work both autonomously and as a team member
  • Ability to meet deadlines
  • Flexibility to work additional hours and on weekends as needed

Follow us on Twitter @MG2_Design

At MG2 we work hard, but we also know the importance of having some fun while doing what we do best. We have a number of social activities, sports teams and opportunities for community involvement. We meet every other Friday over breakfast to celebrate new employees, project milestones and employee anniversaries (many of our colleagues have been here a long time)!

It’s also important our employees lead a balanced and healthy life. To support this, MG2 offers flexible hours, a telecommuting policy, comprehensive benefits including medical, dental, vision, disability, 401(k) (including company match) and paid time off.

We consider our offices innovation labs where employees can be creative and take risks. Whether it’s in your daily work or participating in a team brainstorming session, we challenge or staff to come up with the next great idea!

Additionally, to help support and encourage employee development, the firm provides a generous training allowance including reimbursement for certification in your area of expertise.  

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