Administrative Assistant - Specs

Location: Seattle, WA

Type: Full Time

Min. Experience: Mid Level

MG2 is hiring a talented Administrative Assistant to be part of our goal of repositioning and expanding the Practice team in our Seattle office.  If you are interested in an opportunity to learn and grow into a position that provides expertise to all MG2 delivery teams across the firm we are looking for you!

MG2 partners with businesses around the world to create meaningful transformation through architectural services, planning, interior design, brand strategy, and consulting services. MG2 is consistently ranked among the largest architecture firms in the nation and among the top retail design firms in the world. MG2 serves clients around the globe from four offices: Seattle, WA; Irvine, CA; Washington, DC and Shanghai.

Responsibilities:

  • Prepares documents and completes forms
  • Assists with technical development of projects with project managers and principals
  • Formats and edits team/studio technical standards, details, and specifications
  • Communicates and shares documents as necessary with staff, clients, consultants, and contractors
  • Editing development guidelines/program management documents for all markets – current and future
  • Assists with quality control of project documents (internal team review)
  • Assists with editing and maintenance of master specifications for retail clients
  • Creates and maintains MS Word and Excel templates
  • Faxes, copies, and scans

Qualifications:

  • 3-5 years of administrative experience
  • MS Office proficiency in Word, Excel, PowerPoint, and Outlook
  • Within Word, experience with macros and templates
  • Strong customer service skills
  • Proactive and enthusiastic demeanor
  • High attention to detail
  • Ability to multi-task
  • Produces professional, error-free documents
  • Excellent communication skills (both verbally and written)
  • Strong organizational skills
  • Ability to work both autonomously and as a team member
  • Ability to meet deadlines
  • Flexibility to work additional hours and on weekends as needed

Voted one of Seattle’s Top 100 Best Companies to Work For!

At MG2 we work hard, but we also know the importance of having some fun while doing what we do best.  We have a number of social activities, opportunities for community involvement, as well as training and professional development resources. We meet every other Friday over breakfast to celebrate new employees, project milestones, and employee anniversaries (many of our colleagues have been here a long time!)

It’s also important that our employees lead a balanced and healthy life. To support this, MG2 offers flexible hours, a telecommuting policy, comprehensive benefits including medical, dental, vision, disability, 401(k) (including company match), and paid time off.  Additionally, to help support and encourage employee development, the firm provides reimbursement for first architectural licensure, NCDIQ, and LEED certification fees.

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